Notice Writing
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A notice is an announcement
by some authority intended to be read by some targeted people. It is usually
displayed publicly as on a school / college notice – board. The specific
features of a notice are :
1.
Written to inform
a large number of people at least more than one.
2.
Could be about a
forthcoming event, competition or Lost and found etc.
3.
Written generally
in a formal language.
4.
Language used
must be to-the-point. It should be simple and formal.
5. It should be in
complete sentences or even in the form of a short paragraph.
Format :
•
For ease of learning we can devide notice into its
six formative parts :
1) Name of
Organization with address & NOTICE word below it.
2) Date of issuing
the Notice.
3) Small caption
about the Topic
4) Body / Content
5) Name of the
issuing authority.
6) Designation of
the issuing authority.
·
The students are to put the notice in a box. However the
candidate will not be penalized if he/she has used capital letters for writing
a notice within or without a box.
·
Avoid any repetition of ideas.
·
Avoid presenting imagined facts. Use the facts given in
the question already.
·
The purpose of the Notice is to supply the information /
make the announcement – so it should be crisp clear, short, to the point and
pithy.
a) Format (includes all 6 parts of the notice) 01 Mark
b) Content 02
Mark
c) Expression 01 Mark
Content :
I) Word Limit : 50 words maximum
as is prescribed by the CBSE.
II) Language
a) Use of Simple
sentences.
b) Passive voice is
lavishly used
eg.
(i) A meeting will be held ……....
(ii) The Flower show is arranged …….
(iii) All are cordially invited…….
(iv) The names should be submitted …….
(v) The competition will be held …….
(vi) Those who are interested ……..
c) Sentences beginning with Subjects like This, It etc.,
eg.
(i) This is to inform all the students
that………
(ii) It has been decided to go for a tour
to Shimla …...
(iii) It has come to the notice of the
u/s
d) Do not put your own signature / name at the end.
III) Ws to be
answered
a) What is
to happen? & by Whom it is to be organized?
-Mention the event in detail and the details of the host.
b) When it is to happen?
b) When it is to happen?
-Date and time
c) Where it is to happen?
c) Where it is to happen?
-Place/Venue
d) How is it going to be done?/Who can participate?
d) How is it going to be done?/Who can participate?
-On payment / ticket / free
-Which class / no. of participants / name
of the chief guest etc.
e) Who
will be the Chief Guest ? (if any)
-mention the name of the chief guest of
the dignitory who will preside over the ceremony.
Solved Examples :
Q. 1 Your school
is organizing a fete to collect funds for charity. Only school students are
eligible to put up stalls. As Samay/ Somya, Head boy / Head Girl of Meera
International School, Dehradoon, draft a notice in not more than 50 words to be
put up announcing sale of stalls giving all other necessary details.
Ans :
Q. 2 Arts Club of
your school is going to organize a drawing and painting competition. Write a
notice in not more than 50 words, to be displayed on the school notice board,
inviting students to participate in it. Give all the necessary details. You are
Rishabh/Ridhima, Secretary, Arts Club, Sunrise Public School, Gurugram, Haryana.
(CBSE 2019)
ΓΌ Hints for
Checking of answers given in the CBSE Marking Scheme :
Heading : DRAWING AND PAINTING
COMPETITION / Any other relevant title
Suggested value points:
-what - drawing and painting competition -who – Art Club
-when – date & time -where
- venue
-who can participate / eligibility
-last date of submission of names ->
inviting participants
( any other relevant detail)
Ans.
Q. 3 You are Kumar/Ankita,
Secretary, West End Cooperative Group Housing Society, Vasundhara. Write a
notice in not more than 50 words requesting the members to attend a meeting of
the society to discuss the problem of irregular supply of drinking water to the
residents. (CBSE 2019)
Ans :
Q. 4 As Principal
of Sardar Patel Vidyalaya, Lucknow draft a notice in not more than 50 words
informing students of the change in school timing with effect from the 1st
of May. State valid reasons for change. (CBSE 2009)
Ans :
Q. 5: Water
supply will be suspended for eight hours (10 am to 6 pm) on 6th of March for
cleaning of the water tank. Write a notice in about 50 words advising the residents
to store water for a day. You are Karan Kumar/Karuna Bajaj, Secretary, Janata
Group Housing Society, Palam Vihar, Kurnool. (CBSE 2016)
Ans :
Q. 6 Yesterday,
during lunch break you misplaced your notes on chemistry lectures. You want to
get them back. Write a notice in about 50 words for the school notice board.
You are Karuna/Karan, a student of class XII A. (CBSE 2016-Set 2)
Ans :
Q. 7 The
Principal, Sunshine Public School, Dindigul has invited the Inspector of Police
(Traffic) to deliver a lecture on ―Road Safety‖ in her school. Draft a notice
in about 50 words informing the students to assemble in the school auditorium.
(CBSE 2017 SET 2)
Ans :
Q. 8 Your club is
going to organise an interclass singing competition. Write a notice in about 50
words inviting names of the students who want to participate in it. Give all the
necessary details. You are Navtej/Navita, Secretary, Music Club, Akash Public
School, Agra. (CBSE 2015 Set 1,2,3)
Ans :
Q. 9 You are Smitha/Sunil, Secretary AVM Housing Society.
You are going to organize a blood donation camp. Write a notice iin not more
than 50 words, urging the members of your society to come in large numbers for
this noble cause. Invent all the necessary details. (CBSE 2013 SET 1)
Ans :
More Questions for practice :
1. You are Ranjit
/ Rajita, Head Boy / Head Girl of DAV Public School, Kapurthala. A few students
of your school have not deposited their exam fees. Draft a notice in not more
than 50 words for the deposit of the same.
2. You are Rohit
the School captain of Vinayaka School. Your school is going to organize a field
trip to Amristar Golden Temple for XII class. Draft a notice for the notice
board.
3. Niranjan
School of Sindhudur in Maharashtra is organizing a Magic Show. As the Principal
of the said school write a notice giving essential details about the same.
4. Write a notice
for your school notice board inviting for one day Eye Check- up Camp to be
organized in your school. You are Raman, Head Boy, JNV, Mau.
5. Ramanujan has
lost his English Book entitled “History of English Literature’ by Smith. He
decides to put up a notice on the students’ notice board of the school. He is a
student of class XII of Saint Kabir School, New Delhi. Write a notice in not
more than 50 words
6. You are Rakesh
Kumar the Cultural Secretary of your Vidyalaya. Your school is going to
organize a guest lecture on “Population explosion in India “by an eminent
educationist of your area. Write a notice for your school notice board giving
full details for the same.
7. You are
Ramesh, School Captain of R.K.Academy, Dehradoon. Your school is going to
celebrate the 25th Foundation Day. Draft a notice for the school notice board
requesting the students of your school to be present on the occasion and
participate actively in the events.
*** Good Luck ***
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